Job Summary:
The Executive Assistant to the Chief Medical Officer (CMO) provides high-level administrative support to the CMO and plays a key role in the coordination of activities within the Medical Staff Office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. The Executive Assistant will act as a liaison between the CMO, hospital leadership, physicians, and other internal and external stakeholders, while also supporting medical staff governance, credentialing processes, and compliance requirements.

Duties and Responsibilities:

Executive Support to the CMO

• Manage the CMO’s calendar, schedule meetings, and coordinate travel and conference logistics.
• Prepare correspondence, presentations, reports, and other documents on behalf of the CMO.
• Support the CMO in maintaining effective communication with executives, board members, and physician leadership.
• Monitor and prioritize incoming requests, ensuring timely follow-up and resolution.
• Handle confidential and sensitive information with the highest degree of professionalism.

Medical Staff Office Responsibilities

• Support Medical Staff leadership in scheduling, preparing agendas, and documenting minutes.
• Assist with the credentialing and re-credentialing process by coordinating paperwork, verifying information, and ensuring timely completion of files.
• Maintain accurate records, databases, and rosters for the medical staff.
• Ensure compliance with hospital bylaws, Joint Commission standards, and regulatory requirements related to medical staff operations.
• Act as a point of contact for physicians and advanced practice providers regarding medical staff processes, policies, and communications.

Requirements:

• Associate’s Degree or equivalent experience.
• Minimum of 3–5 years of administrative experience supporting senior leadership, preferably in a healthcare or hospital setting.
• Knowledge of medical staff governance, credentialing, and healthcare regulatory requirements strongly preferred.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently, exercise sound judgment, and prioritize competing tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with database systems.
• Strong attention to detail and commitment to confidentiality.

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Note: This is a temporary to possible permanent position