Assistant Property Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Weekly

• Complete recertification’s (recerts) for all properties
• Review and complete requests for payments of invoices due every Wed in accounting

• Waitlist management- Ensure incoming housing applications are complete, time and date stamped, and enter data into housing waitlist. Monitor and update waitlist as needed.
• Documentation in EPIC of all contact with tenants and on behalf of tenants
• Wilson Street office hours 1 day per week

Monthly

• Ensure recerts are completed and coordinated with Paulhus & Assoc/RIH
• Spreadsheet to Pam Trombly to request rent payments to landlords
• Collect and record tenant rent payments (COC, Massie, Ocean, River, Ledge, GV, GV2, Nashua, Wilson)
• All Rents due in accounting on 16^th of month
  • HUD rents to Paul, all others to Vielca
• 10 Day Demand Notices for anyone who doesn’t pay rent and develop payments plans (COC)
• At start of 2^nd month, if rent is not paid for consult Property Manager about eviction process.(COC)
• Review move-ins/move-outs (MI/MO) for HUD properties with finance representative
• Vacancy report on HUD properties to Facilities liaison and Property Manager
• Showing new participants apartments
• Assure HUD tenants are in compliance with REAC/lease and address tenant issues =171 units
• REAC prep/ inspections with facilities staff quarterly
• HUD vouchers for HAP payments to Paulhus before the 10^th of every month
• Send a signed copy of voucher for Grandview to RI Housing CA

Ongoing

• Handle resident complaints/grievances and f/u in timely manner (COC)
• Develop and maintain relationships with landlords (COC)
• Communicate issues and deficiencies as well as corrective action required to tenants, landlord, and case manager as appropriate (COC)
• Develop and maintain relationships and communication with facilities HUD liaison and maintenance staff to ensure apartments, common areas, physical building and grounds are being kept
• Tenant selection and application process for MI/MO (COC)
• Move out process to include security deposit disposition, move out inspection with tenant, 59 Data form to Paulhus & Assoc.
• Coordinate the purchase of supplies and other approved items thru donations
• Responsible for clerical duties associated with position
• Preparation and completion of records/files (COC)
• Initiate eviction process as written when necessary, after reviewing with Property Manager. Work with attorney. (COC)
• HUD REAC
• Coordinate with outside vendors to schedule and ensure proper maintenance of all properties, identify issues and manage services

Quarterly

• Chart audits for compliance
• Yearly HUD waitlist purge letters to applicants